Privacy Policy
Effective Date: 5/19/2026
Portal Digital Dentistry (“Portal,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us through this website.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website.
By using this website, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We may collect personal and non-personal information from website visitors in a variety of ways, including when you:
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Fill out a contact form
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Request information or support
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Register for an event, webinar, or training
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Subscribe to marketing communications
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Upload files or submit digital workflow information
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Interact with our website through cookies or analytics tools
The information we may collect includes:
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Name
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Email address
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Phone number
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Company or laboratory name
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Billing or payment information (if applicable)
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IP address
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Browser/device information
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Uploaded files or submitted digital data
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Website usage and interaction data
2. How We Collect Information
Information may be collected:
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Directly from you when you submit forms or communicate with us
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Automatically through cookies, analytics tools, and tracking technologies
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Through third-party integrations and services connected to our website
Our website may use tools provided by third parties such as analytics platforms, CRM systems, scheduling software, email marketing services, embedded media, and social media integrations.
3. How We Use Your Information
We may use collected information to:
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Respond to inquiries and support requests
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Provide products, services, training, or educational resources
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Process registrations and transactions
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Improve website performance and user experience
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Send updates, newsletters, or marketing communications
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Analyze website traffic and usage trends
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Maintain security and prevent fraud or misuse
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Comply with legal obligations
We do not sell your personal information.
4. File Uploads & Digital Workflow Information
If you upload files, scans, cases, or other digital workflow materials through this website, you are responsible for ensuring you have proper authorization to provide such information.
Portal Digital Dentistry recommends that users avoid submitting protected patient health information unless specifically instructed through secure and compliant channels.
While we take reasonable measures to protect submitted information, no internet transmission or electronic storage system can be guaranteed to be 100% secure.
5. Cookies & Tracking Technologies
This website may use cookies, pixels, analytics tools, and similar technologies to improve user experience and analyze website traffic.
Cookies may help us:
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Understand visitor behavior
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Remember preferences
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Improve website functionality
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Measure marketing effectiveness
You can modify your browser settings to decline cookies if you prefer. However, some website features may not function properly if cookies are disabled.
Depending on your location, you may also be presented with cookie consent options in accordance with applicable privacy laws.
5. Cookies & Tracking Technologies
This website may use cookies, pixels, analytics tools, and similar technologies to improve user experience and analyze website traffic.
Cookies may help us:
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Understand visitor behavior
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Remember preferences
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Improve website functionality
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Measure marketing effectiveness
You can modify your browser settings to decline cookies if you prefer. However, some website features may not function properly if cookies are disabled.
Depending on your location, you may also be presented with cookie consent options in accordance with applicable privacy laws.
6. Third-Party Services
We may use trusted third-party providers to help operate our website and business, including:
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Website hosting providers
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Analytics services
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CRM and email marketing platforms
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Payment processors
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Scheduling and registration systems
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Embedded video or social media tools
These third parties may collect or process information according to their own privacy policies.
Portal Digital Dentistry is not responsible for the privacy practices or content of third-party websites or services linked through this website.
7. Data Security
We implement reasonable administrative, technical, and organizational safeguards designed to protect your information from unauthorized access, disclosure, or misuse.
However, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.
8. Your Rights & Choices
Depending on your jurisdiction, you may have rights regarding your personal information, including the right to:
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Access your personal data
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Correct inaccurate information
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Request deletion of your information
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Withdraw consent to marketing communications
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Request information about how your data is used
To exercise these rights, please contact us using the information below.
You may unsubscribe from marketing emails at any time using the unsubscribe link included in communications.
9. Children’s Privacy
This website is not intended for children under the age of 13, and we do not knowingly collect personal information from children.
If we become aware that information from a child has been submitted, we will take reasonable steps to delete it.
10. HIPAA & Protected Health Information (PHI)
Portal Digital Dentistry understands the importance of protecting sensitive patient information and takes reasonable measures to safeguard information transmitted through our systems.
However, unless explicitly stated otherwise in a separate written agreement, this website and its general contact forms are not intended for the transmission of Protected Health Information (“PHI”) as defined under the Health Insurance Portability and Accountability Act (“HIPAA”).
Users should avoid submitting patient names, treatment records, radiographs, scans, prescriptions, or other identifiable health information through unsecured website forms, email communications, or public-facing upload tools unless specifically instructed to do so through approved secure channels.
If Portal Digital Dentistry provides services involving PHI, such information will only be handled through designated secure systems and workflows intended to support HIPAA compliance.
The responsibility for determining whether submitted information contains PHI and whether transmission methods comply with applicable privacy regulations remains with the submitting dental practice, laboratory, or healthcare provider.
Portal Digital Dentistry is not responsible for unauthorized disclosure of PHI transmitted through unsecured or unintended communication channels by users.
While we implement reasonable safeguards to protect information, no electronic transmission or storage system can be guaranteed to be completely secure.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations.
Any updates will be posted on this page with an updated effective date.
Continued use of the website after changes are posted constitutes acceptance of the revised policy.
12. Contact Information
If you have questions regarding this Privacy Policy or how your information is handled, please contact:
Portal Digital Dentistry
7249 Dilly Lake Ave
Groveland, FL 34736
portaldigitaldentistry@gmail.com